June Full Council

LONGDEN PARISH COUNCIL

Councillors; Arnold, Carter; Evans N, Evans R, Fotheringham, Lovegrove, Rigby, Roberts C and Roberts K

You are summoned to attend the Full Council meeting on Wednesday 5^th June 2024 at 7:30pm at Longden Village Hall.

Agenda

1. Chairman’s Welcome
   • Public Participation – 15 minutes maximum – To allow members of the public to speak at the Chairman’s discretion.
2. Apologies – To receive apologies and reasons for absence
3. Declarations of Interest – In accordance with the Council Code of Conduct members shall withdraw from any discussion or vote in which they hold a disclosable pecuniary interest and update their interests’ declaration as appropriate.

         3.1 Minutes – To approve the draft minutes of the Annual Council meeting held on 1^st May 2024

Draft minutes attached as Appendix A

4. Planning
   • Planning Applications – To consider the following planning applications;
     • 24/01930/HHE :  14 Old Coppice, Lyth Hill, Lyth Bank, Proposal:  Erection of a single storey rear extension  dimensions 6 metres beyond rear wall,3.87  metres maximum height, 2.96 metres high to eaves.
   • Planning Decisions – To note any planning decisions notified since the publication of the agenda:
5. Neighbourhood Plan –
   • To note that Locality Grant applications are now open and approve grant application.
   • To note key dates; Next meeting 24^th June 2024 – Red Lion PH, Longden Common; Questionnaire delivery by end June; Survey ‘launch event’ 10^th July;
   • To consider a request that necessary expenditure prior to approval of a grant application be underwritten by the parish council. (Details to follow)
6. Community Grants Policy – To consider draft policy for adoption – Appendix B
7. Defibrillators –
   • Defibrillator training, New Inn, Hook-a-gate – 24^th June at 7pm
   • Longden Common Defibrillator
8. Play Areas:
   • To approve a specification for a path at Annscroft play area, to improve access to play equipment for all abilities. Appendix C
   • To consider quotations from local contractors in accordance with the approved specification
   • To note the launch of a new Defra Community Open Spaces Fund and consider submitting an application for the new path.
   • To consider any other repairs or maintenance required.

9. Longden Parish Work Plan – To consider and approve a draft schedule of projects and review priorities, resources and timescales for completion. Appendix D

10. Finance –

• • Statement of Internal Controls – To consider and approve the draft document attached as Appendix E (deferred from May meeting)
  • Annual Statement of Accounts – To note and approve a correction to the Asset Register and subsequent restatement of box 9 on the 2024 AGAR, Section 2. To authorise the Chairman to initial and date the amended AGAR.  Appendix F
  • Public Rights – To note that the period nominated for the exercise of public rights will be 10^th June – 20^th July 2024

11. Payments for approval – To note and authorise the following items of expenditure

• •                                                                                                                 £

Boyd’s Groundcare                   Grasscutting (April)                      108 .00 (paid)

Cloudy IT                        IT support (May)                                        92.28 (paid)

SALC                               (Affiliation fee)                                            625.34

PWLB                              Streetlight loan repayment                      676.39 (direct debit)

Staff costs                        (inc salary, pension and deductions)        TBA

Members to consider and approve any invoices presented after the publication of the agenda that are due for payment.

• Bank Reconciliation – To approve the bank reconciliation to 31^st May 2024

12. CIL Neighbourhood Funds
    • To note receipt of £17,350.68 CIL Neighbourhood Funds and consider allocation to suitable projects.
    • To approve the transfer of unallocated funds to CCLA Deposit Fund
13. To consider and adopt the following policies:
    • Model Publication Scheme – Appendix G
    • Document retention policy – Appendix H
14. Consultations
    • Local Plan Review – closes 11 June 2024
15. Reports
    • Chairmans’ Report
    • Shropshire Councillor’s Report
    • Clerk’s Report – To follow
    • Councillors’ Reports

 Date of Next Meeting – 3^rd July 2024

Caroline Higgins,

Parish Clerk